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WTBA Bylaws Winnipeg Tenpin Bowling Association By-Laws Introduction The
following document is the bylaws for the WTBA to be used in
conjunction with the CTF Policy Manual.
The WTBA, if incorporated, must abide by Provincial corporate
laws. If any provision of the bylaws conflicts with Provincial laws,
the appropriate provision of Provincial law takes precedence over the
bylaws. Notes and footnotes appear only to provide clarification and examples. Parenthetical statements are for information only. Article I Name The name of the organization is the CTF Winnipeg Tenpin Bowling Association, an association chartered by the Canadian Tenpin Federation. Article II Charter Section
A. Charter The
association shall be chartered by CTF and subject to its authority.
To maintain its charter, the association must:
Article III Purpose The purposes of the association include, but are not limited to: A.
Providing an equal opportunity to amateur athletes, coaches,
trainers, managers, administrators, and officials to participate in
amateur tenpin bowling competition without discrimination on the
basis of race, color, religion, age, gender, disability, or national
origin, and with fair notice and opportunity for hearing to any
amateur athlete, coach, trainer, manager, administrator, or official
before declaring the individual ineligible to participate. B.
Promoting the game of tenpin bowling. C.
Conducting and supporting bowling competition. D.
Engaging in any other activities permitted by an organization
classified as tax exempt. Article IV Membership and Dues Membership is composed of individuals who pay dues to the association and is in effect from August 1 of one calendar year through July 31 of the following calendar year. An individual who is not already a CTF member, joining a summer league after March 15 shall pay one-half of the CTF National Dues for their CTF membership, and no charge for Local and Provincial dues. The membership shall be in effect until the completion of that, or any other spring/summer league that he/she is participating in, or until July 31, whichever is later. Each individual shall pay national, local and provincial dues (where applicable). The Board, by two-thirds vote, determines local association dues amount. The
Board may waive all or part of local dues for: A.
Members of other CTF associations if that association has a
reciprocal agreement with the association. B.
Other groups, such as, seniors, etc., as determined by the
Board. The association cannot charge additional non-dues assessment. Article V Board of Directors – Management Section A. Board Composition, Authority and DutiesThe
management and governance of the association is vested in the Board
of Directors. The
number of Directors 18. The
Board determines the maximum number of Directors. The Board shall not
engage in any act of conflict of interest. Contracts,
document, or any instrument in writing requiring the signature of the
WTBA must be signed by the Executive Director and one other Officer. The
Board’s duties include but are not limited to: 1.
Enforcing and modifying the by-laws. 2.
Complying with the CTF Policy Manual. 3.
Ensuring adherence to all CTF Performance Standards. 4.
Conducting local tournaments for men, women and youth members. 5.
Providing education, training, evaluations, recognition and
other services as established by CTF. 6.
Implementing all CTF programs. 7.
Electing the officers of the association. 8.
Selecting, and evaluating performance of the Executive
Director. 9.
Approving use of membership records. 10.
Publishing an annual average book, with the names listed
alphabetically, showing each bowler who has bowled at least 21 games
in one or more leagues, and listing the names of the leagues, the
number of games bowled in each, and the final average attained in
each league. 11.
Rating the league average of an association member when there
is evidence the bowler’s average does not represent the bowler’s
true ability. 12.
Conducting suspension and reinstatement hearings. 13.
Working with the Manitoba Tenpin Federation (MTF) regarding
the allocation of funding monies to the WTBA. Section
B. Eligibility Candidates
for the Board must be: 1.
A member in good standing of the association at the time of
election and throughout their term. 2.
Elected or appointed without regard to race, color, religion,
sex, disability, national origin, or age, other than the minimum age
of 18 years. 3.
Collectively be reasonably representative of males and
females. A
maximum of one tenpin bowling center proprietor may serve on the
Board at one time. A proprietor is an individual who is the owner,
partner, or corporate officer of a tenpin bowling center or group of
tenpin bowling centers. Excluded from the definition of proprietor is
an individual who owns 25 percent or less of the equity shares, or
who is inactive in the management of the tenpin bowling center and
remains so during a term as Director. Section
C. Election of Directors Directors
are elected by a majority vote of the members present and voting at a
properly noticed meeting at which a quorum is present, from: 1.
A slate provided by the Nominating Committee. 2.
Nominations from the floor. Qualifications must be submitted
to the Nominating Committee. Mail,
e-mail, and proxy voting are prohibited. Section
D. Term The
term for Directors is 3 years and there is no restriction to the
number of terms a person can serve on the Board. Section
E. Resignation, Removal, and Vacancies
Section
F. Life Members The
Delegates by a majority vote at a properly noticed meeting at which a
quorum is present may honour a member, or members, by granting a CTF
Local Association Life Member status with benefits and/or
requirements that they deem appropriate.
If the Local Association bylaws allow, a CTF Local Association
Life Member may attend Board and Annual Meetings, but as a Life
Member, he/she will be allowed voice only. A
maximum of three such memberships shall be granted each year, and is
meant to be in appreciation of the interest and goodwill that such
incumbent has shown for the betterment of the game.
Life Members who are not current members of the Board, are not
entitled to vote at Board meetings.
Existing Life Members from the previous local associations
(e.g. WBA, WWBA) will continue to be recognized by the WTBA.
WTBA Life Members will have the CTF portion of their annual
membership dues paid by the WTBA. Article VI Officers Section A. President, Vice President, and Executive DirectorThe officers of this association shall include a President, Vice President, and Executive Director, who must be serving as Directors of the association at the time of election. The Executive Director shall act as ex officio secretary-treasurer of the Board or such other officer designation as required by law and determined by the Board. Section B. ElectionThe
Board shall elect all officers. Section
C. Term The
terms for President, Vice-President, and Executive Director are all 3
years. There are no
limits to the number of terms that a person can serve as an Officer. Section
D. Authority and Duties 1.
President
2.
Vice President
3.
Executive Director.
Section
E. Honorariums 1.
The honorarium of the Executive Director shall be reviewed and
set annually by the Board Article VII Meetings Section A. Annual MeetingAn
annual meeting of association members shall be held at a time and
place approved by the Board of Directors. Attendance is open to all
members.
Section
B. Board Meeting The
Board shall meet at least quarterly. Special meetings may be held
upon the request of any Board member if a majority of the Board
approves.
As necessary, or for convenience, new motions or other Board
business may be presented and/or conducted via electronic mail (as an
alternative method to a meeting).
Such business will be recorded in our Association meeting
minutes book. Section
C. Parliamentary Procedure The
most recent edition of Webster’s New World Robert’s Rules of
Order, Simplified and Applied, governs all meetings. Article VIIICommittees Section A. Standing CommitteesThe
association shall have the following Standing Committees: Nominating,
Finance, and Youth.
The dismissal of any committee member must be approved by a majority of the Board of Directors. Section
B. Other Committees The
following committees will exist in the WTBA organizational structure. Please note that some of them may only consist of
one person, if applicable. But
they are all being shown in this Section.
The President may establish other Committees, with Board
approval.
Article IX Delegates and Alternates Delegates and alternates to provincial association meetings and CTF Annual General Meetings are elected by those members present and voting at the WTBA Annual General Meeting, provided a quorum is present. Mail, e-mail, and proxy voting is prohibited. The election is to be held not less than 120 days prior to the CTF Annual General Meeting, or the provincial meetings at which the delegate(s) will represent the association. Section
A. Eligibility Appointees
and nominees must be:
A
member is not eligible for election if they have been elected a
delegate or alternate to represent another provincial or local
association. A local association is not eligible to send delegates if
it is declared delinquent or if the CTF has revoked its charter. Section
B. Election The
WTBA will have 2 delegate and 1 alternate for representation at the
CTF Annual Meeting. The
WTBA will have 6 delegates and 1 alternate for representation at the
Provincial Annual Meeting. Delegates
and alternates serve for one year, beginning August 1, and are
elected by:
*A
plurality vote is the largest number of votes cast for a given
candidate. The candidate(s) receiving the most votes are elected. Section
C. Expenses 1.
The delegate(s) to the CTF Annual Meeting shall be allowed
expenses as follows:
Article XNational Youth Hosting Fund Section A. DefinitionThe
National Youth Hosting Fund (for expenses relating to the periodic
hosting of the Youth National Championships) is managed by the
Provincial Association. Section
B. Funding The
WTBA will allocate one-third of all bingo revenues received towards
this fund, and will forward these monies to the Provincial
Association annually. Article XIAmendments Section A. AuthorityThese
By-laws may be amended by the Board by a two-thirds majority vote
provided a quorum is present, unless otherwise specified in a
particular by-law. All
such amendments must be ratified at the WTBA Annual General Meeting
by a two-thirds majority of the voting members. At
a Board meeting where a quorum is present, the following items can be
determined, by a two-thirds majority vote:
Section B. Change in duesNotification
of any change in dues, and the reason for the change, will be
forwarded, in writing to each league secretary and will be reported
at the next membership meeting. Section
C. Effective Date All
amendments are effective August 1, following adoption, unless
otherwise specified when adopted. Section
D. Advanced Written Notice A
motion to change, add, or modify any of the By-Laws must be presented
in writing to the Board members at least 1 week before it can be
voted on. Article XII Fiscal Year The fiscal year of this association is August 1 through July 31. Article XIII Indemnification Directors, officers, and other authorized volunteers, employees or agents shall be indemnified against claims for personal and individual liability arising in connection with their positions or Board-approved service on behalf of the association to the full extent permitted by law. Article XIV Dissolution of the Corporation Any
profits which may accrue to the Corporation during the time it is in
operation shall be used for the further attainment of the objects for
which the Corporation is formed.
In the event of the winding up of the affairs of the
Corporation, all the assets of the Corporation, including
cash-on-hand or in the bank, after the payment of all outstanding
accounts and other liabilities, shall be assigned, transferred and
paid to one or more tenpin-related recognized charitable or
non-profit organizations determined by the Board of Directors, prior
to final dissolution. LOCAL
ASSOCIATIONS FILL IN THE BLANKS AND SUBMIT
TO:
CTF Head
Office Note: This information was submitted at time of WTBA Creation and is not regularly updated to show any changes. Association
Number: ________________ Association
Name: __Winnipeg Tenpin Bowling Association_ Number
of Directors: _______18_________ Terms
for Directors: ______3 years___ Stagger
system for Directors: One-Third
of the Director positions will be up for re-election each year. Terms
for Officers:
3 years Stagger
system for Officers: One-Third
of the Officer positions will be up for re-election each year. As
well, the Executive Director job description includes a requirement
to always
have a trained backup for the position in place. Quorum
for membership meeting:
50% of Board Members plus 1 Quorum
for Board meeting:
50% of Board Members plus 1 Local
dues charged:
$16 total ($12.00 National, $0.50 Provincial, $3.50 Local) Number
of delegates to annual meeting this association is entitled:
One (1) Update
History:
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